Administrative Assistant 


Philadelphia Ship Repair facility looking to fill the full time position of Administrative Assistant to provide support to General Manager and Craft Management Group: 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 
• Organize and prioritize large volume of information and calls. 
• Perform administrative duties for General Manager and Craft Managers. Strong multi-tasking skills 
• Maintaining confidentiality of correspondence and conversations is an absolute essential requirement 
• Strong verbal communication skills with ability to communicate with all levels of management 
• Must be customer service oriented 
• Advanced office organizational skills, ability to organize and expedite flow of work through office 
• Demonstrate advanced skills in Microsoft Word, Excel, Outlook & other software as directed 
• Analytical skills to develop and analyze data to generate reports 
• Develop reports and presentations for meetings conducted via multiple formats and multiple sites 
• Compose and type a myriad of correspondence as needed 
• Process and maintain all new hire and personnel files 
• Open, read and route incoming mail, prepare outgoing mail 
• Maintain auditable filing system for correspondence and other confidential records 
• Schedule appointments and coordinate arrangements for meetings and conferences 
• Arrange travel schedule and reservations with best business practices utilizing internet and direct communications 
• Act as liaison with other locations and outside agencies, including high-level staff. Handles confidential and non-routine information and explain policies when necessary 
• Miscellaneous duties or special projects as assigned by manager 

COMPUTER SKILLS 
• Must have knowledge of a variety of computer software applications as follows; 
o Microsoft Word 
o Microsoft Excel 
o Microsoft Outlook 
o Internet/Web Based Applications 

GENERAL INFORMATION 
Must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate. 

Interested candidates may apply to Vaopen@galconelectronics.com 

• Principals only. Recruiters, please don't contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.